🌟 Unleash Your Creativity at the 2024 Memphis Mushroom Festival – Be a Vendor! 🌟

Get ready for a fungi-filled extravaganza this fall at the Memphis Mushroom Festival 2024! πŸ„

We're on the lookout for vibrant businesses that align with our values – think handmade, craft, farm-to-table, fresh produce, organic meats, body care, and art. If your business adds that special touch to our festival experience, we want you!

πŸŽͺ Vendor Opportunities:

  • Farmers market-style booth spots

  • Food and beverage trucks

  • Food and beverage vendors

Vendor Fee: $200 (Includes vending, parking, and camping for 2 people for the entire 3-day festival.)

Exciting news! Your vendor fee could be waived if you bring an extra sprinkle of magic to the festival. Teach a class, show off your craft, participate in a chef demo, or lead a workshop – and watch those fees disappear!

Don't miss your chance to showcase your creations, connect with a vibrant community, and be part of a festival that celebrates all things unique and extraordinary. Secure your spot now, and let's make the 2024 Memphis Mushroom Festival the most unforgettable yet! πŸš€πŸ„πŸŽ‰

The schedule for vending is as follows

Thursday 10am-10pm Setup

Friday 10 am-10pm Open Vending & Festival Open

Saturday 10 am-10pm Open Vending & Festival Open

Sunday 10 am-10pm Open Vending & Festival Open

Monday 10am-10pm Break Down & Clean Up

  • farm to table

  • handcrafted

  • organic

  • mushroom themed


Vendor Guidelines & Things to Know

3.16 VENDING BOOTH RULES

3.16.1   Hours and Dates: Memphis Mushroom Festival is held annually Friday, Saturday & Sunday and we expect 1700-2000 per day.

  • The schedule is as follows

  • Thursday 3 pm-10 pm No Programming, Campers come in and get set up, and Stages getting built, you can set up your structures this evening.

  • Friday 9 am-11 pm Vending Setup 7-8:45 AM Vending Shut Down 9:30-11 pm

  • Saturday 9 am-11 pm Vending Setup 7-8:45 AM Vending Shut Down 9:30-11 pm

  • Sunday 9 am-11 pm Vending Setup 7-8:45 AM Vending Shut Down 9:30-11 pm

  • Monday 9 am-11 am Clean-up and final break down and check out

  • The Festival will be held rain or shine – no rain date

3.16.2 Site Logistics

Vendor spaces are 10ft X 10ft and will be assigned by Memphis Mushroom Festival LLC Staff.  If your booth is larger than 10x10, let us know and we can try to accommodate you. You will additionally have a 10 x 10 space right next to your vending area for setting up your camp for sleeping. There are on-site bathrooms and showers that you will have access.

  •  Vendors are responsible for set-up and clean-up. Set-up begins at 7:00 am; all vendors must be checked in and set up no later than 8:45 am. All trailer displays or concessions must be set up by 7:45. (All vehicles must be moved off-site). Vendors must park in the vendor parking area.

  • This festival lasts 13 hours a day on Friday, Saturday & Sunday. Vendors should plan for this and plan accordingly to staff their vendor booth each day. Staff members can come and go during the day but cannot bring vehicles on the Festival Grounds during festival hours. Vendors must have a staff member remain on site for the entire Festival (i.e. 9:00 a.m. – 10:00 p.m.).

  • Vendors must supply their own equipment (examples: power/ generators, Wifi through Star Link, tents, chairs, tables, etc.).

  • ALL TENTS MUST BE WEIGHTED DOWN!! Tents must be weighted down with 40 lbs. of weight on each leg. This is the responsibility of the vendor. Any tent that is not properly weighted down by 9:00 am will be asked to resolve the issue before being able to continue the Festival; otherwise, you will be forced to take down your tent for the duration of the festival. This is a SAFETY issue. You may not tie your tent to another vendor for this is not safe.

  • Vendors are responsible for keeping their space attractive during festival hours and for cleaning up their space after the festival closes including removal of garbage and sweeping up all debris. Vendors whose products generate waste must provide covered trash containers for customer use and remove trash from the site and put it into a garbage dumpster.

  • Vendors must provide appropriate containers for water, and follow all health code regulations when handling produce and prepared foods.

  •  There is very limited wifi. We suggest a Starlink System that will allow you to have Wifi.  Most areas have no wifi or cell coverage.   If you accept credit cards, you will need to be able to accept charges in offline mode or bring a StarLink Wifi System.  Access to public water or electricity is not guaranteed.  Please supply everything that you need.  If you bring a generator, please let us know, and please use a quiet generator. 

3.16.3 Insurance, Licensing, and Permits Guidelines

  •  Vendors that do not possess liability insurance must notify the Festival Manager.

  • All food and food products offered for sale shall be from sources approved or considered satisfactory by the County Health Department.

  • All food and products offered for sale at the Festival must be made by the vendor, or by the person(s) listed on the vendor application.

  • Memphis Mushroom Festival LLC has final approval of sale items. Vendors will be notified if it is determined that specific items will not be allowed for sale at the Festival.

  • Memphis Mushroom Festival LLC has the right to terminate vendor participation at its sole discretion. No refunds will be given in the event of termination.

  • The receipt of an application is not a contract between the vendor and the Memphis Mushroom Festival LLC. It does not guarantee your participation.
    Upon acceptance to the Festival a finalized product list must be supplied to Memphis Mushroom Festival LLC, after which point all changes must be approved by the Memphis Mushroom Festival LLC.

  •  It is against Festival policy to supplement your products with any that are produced by others not listed on your vendor application. If you falsify your vendor application your right to participate may be revoked.

3.16.4 Compliance with Government Regulations, Food Samples/Vendors, and Organic Certification

  •  Vendors are responsible for complying with the state and local health departments and licensing regulations governing the production and sale of their products. If applicable, vendors are responsible for reporting and collecting all sales tax. Vendors must have all required permits and/or licenses prior to the start of Festival day. Examples include plant/nursery licenses and licensed kitchens for processed foods. Vendors of certified organically grown produce must have a copy of the current organic certification. Vendors who fail to comply with applicable state, federal, and local regulations may be subject to removal from the festival and forfeiture of booth space rental fees.

Questions? E-mail us!

jesf@rocketmail.com